Experienced Administrative Assistant Jobs in IMEG New York, NY

As an Administrative Assistant, you will play a key role in supporting assigned engineering teams by completing daily administrative tasks, managing communications, and ensuring consistency in documentation using IMEG’s standard templates. This role requires strong organizational skills, attention to detail, and the ability to collaborate across teams to support project goals and meet client expectations.

Key Responsibilities:

• Provide administrative support to assigned engineering teams and assist other teams as needed
• Maintain confidentiality of sensitive information including project, client, employee, and corporate data
• Coordinate travel arrangements, meetings, and logistics for team members
• Manage phone calls, incoming/outgoing mail, and shipping as needed
• Use and review standard IMEG document templates
• Work with engineering specifications across multiple disciplines
• Attend and actively contribute to group meetings
• Ensure all tasks are performed within the team’s monetary budget
  
  

Required Skills and Abilities:

• Ability to multitask and manage time effectively
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong customer service mindset and a positive, professional attitude
• Comfortable working independently and collaboratively
• Self-motivated, adaptable, and reliable
  
  

Education and Experience:

• High School Diploma or GED required
• Associate degree preferred
• Entry-level candidates welcome; 1 year of engineering administration experience is a plus