Executive Assistant Jobs in SymphonyAI New York, NY

The Executive Assistant will work closely with top-level Executives at SymphonyAI. This is an opportunity to work alongside individuals who are driven by excellence and a passion for technology. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail and creative problem-solving skills. This role requires the ability to juggle competing responsibilities while frequently prioritizing. Daily responsibilities include calendar management, coordinating meetings, travel and logistics, and prioritizing across multiple leaders. We are looking for someone with strong experience working with executive teams in fast-paced environments, and the ability to handle sensitive information with excellent judgment, diplomacy and discretion.

Core Responsibilities:

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, and team needs.
• Book appropriate domestic and international travel within SymphonyAI's travel policy, taking into account travel Visas, costs and proper documentation.
• Effectively interface with employees from other groups within SymphonyAI and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Other administrative and project duties as requested.
  
  

Requirements:

• 5+ years of applicable executive administrative experience, ideally from a global organization.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Proficient with Office 365 suite (outlook, word, ppt, excel, etc)
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Project Coordination experience needed at an intermediate complexity.
• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Previous experience partnering with senior management in a fast paced, innovative environment.
• Have the ability to handle confidential material with the utmost discretion.