Accounts Payable Specialist Jobs in Reed Smith LLP Pittsburgh, PA

Position Summary:

This position is responsible for analyzing and processing a large volume of third-party invoices received by Accounts Payable staff. This includes, but is not limited to, ensuring accuracy of data entered into Accounting system, scheduling payment dates and the generation of checks. Other duties include providing exceptional customer service to both internal and external clients along with generating reports, handling vendor inquiries, and various other functions within the AP department.

Essential Functions:

• Accurate review of invoices to ensure compliance with the Firm’s Policies and Procedures:
• Verify all data from invoice transferred properly to check request.
• Examine charge codes – cost center and/or client/matter numbers.
• Ensure proper approvals are met by appropriate party.
• Review and notate sales and use tax information.
• Process invoices creating vouchers in AP system.
• Forecast payments to comply with firm’s payment terms.
• Generate and review check previews to project accurate check processing.
• Address daily inquiries from vendors and internal clients with professionalism and good customer service skills.
• Assist with other functions within the Accounts Payable department, as needed.
• Provide backup documentation when requested for disbursements.
• Proficiency in working with business applications including Excel, Word, and Digital File.
• Good written and verbal communication skills.
• Ability to work in an open environment.
• Ability to work as part of team to meet departmental objectives.
  
  

Experience:

• Degree in Accounting or related field preferred.
• Minimum of 2 years dedicated Accounts Payable experience preferred.
• Knowledge of W-9s and 1099 processing valuable.
• Knowledge of full cycle accounts payable is preferred.
• Previous law firm or professional services environment experience beneficial.
  
  

Skills:

• Able to work in a fast-paced environment with minimal errors.
• Must have proficiency in MS Office Suite, including Excel and Access.
• Requires ability to manage a large volume of work and data entry.
• Intermediate understanding of database concepts and experience with Elite or similar database a plus.
• Ability to work independently and implement systems for recordkeeping.
• Excellent communication skills and the ability to work with all organizational levels. Neatness, accuracy and attention to detail are essential.