Associate Accounting Specialist Jobs in Maryland Legal Services Corporation Baltimore, MD

Primary Responsibilities:

• Oversee and track activity in MLSC checking accounts, including daily reconciliation of all checking accounts and daily reporting of daily IOLTA Lockbox account activity.
• Reconcile asset and liability accounts monthly; review activity in operating expense accounts monthly and compare actual expense to budgeted expense.
• Prepare monthly bank reconciliations.
• Prepare and enter monthly journal entries.
• Prepare monthly financial statements.
• Process and pay vendor invoices and employee expense reimbursement requests, ensuring that all necessary back-up and approvals are present before disbursements are made.  Maintain necessary files for disbursement transactions.
• Assist in the preparation of the MLSC annual operating budget.
• Assist in the preparation of necessary reconciliations and documents for MLSC annual Financial Audit.
• Assist in the preparation of necessary reconciliations and documents for MLSC Legislative Audits, performed approximately every four years as determined by the State.
• Deposit checks received as necessary, maintaining proper documentation.
• Track and deposit donations received and send acknowledgement letters to donors.
• Transfer donations received in the MLSC PayPal account to the Operating bank account.
• Process 1099s and other tax forms.
• Assist staff with upstream grant reporting, which may include creation of invoices and expenditure reports.
• Prepare and send Judicare final disbursement letters to grantees.
• Assist in annual reporting to the American Bar Association of grantee funding sources.
• Reconcile and manage unspent funds and encumbered funds.
• Prepare IOLTA Differential Letters.
• Reconcile accounting records to the IOLTA database records monthly.
• Perform other duties and handle projects as self-identified and/or directed by the Finance & Human Resources Director.

Qualifications/Skills:

• Minimum level of education: Associates of Arts Degree or significant undergraduate course work in accounting.
• Minimum 3 years’ experience in accounting with non-profit experience preferred.
• Excellent Excel skills required.
• Experience with/in Microsoft Office 365, Adobe, and databases preferred.
• Excellent attention to detail.
• Notary Public preferred or willingness to become a Notary Public.

Salary/Benefits: $50,000-$60,000 salary depending on experience and skills, plus generous benefits package including health, dental, long-term disability, retirement plan and organization-paid parking/transit allowance.