Mid-Level Office Assistant Jobs in Prologis Chicago, IL

As the Office Assistant in the Rosemont office, you will support the Chicago Market Leader (SVP) and members of the Chicago team. As a highly customer-centric professional, you will be the first point of contact for the Chicago office and your goal is to deliver absolute customer satisfaction. You will use your creativity and polished interpersonal skills to enhance the day-to-day work experience for Prologis employees, customers and visitors. You’ll be the hub of the team’s business operations and the conductor who keeps them on track and on schedule. You’ll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions. In return, you will enjoy a fun, dynamic team culture in a global Prologis market!

Key Responsibilities Include:

• Act as the gatekeeper and champion of the Chicago office and team
• Assist with managing the G&A budget for Chicago office and market team
• Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office maintenance, after-hours answering service, and office equipment maintenance.
• Collect and prepare information used for presentations/meetings
• Coordinate travel arrangements, department meetings and special events
• Manage expense reports and process invoices
• Assist with creating marketing collateral and presentations
• Manage internal and external communications
• Assist with planning and managing customer and broker events
  
  

Required:

• Interest in corporate real estate business
• Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
• Must be a team player that is proactive and takes initiative
• Excellent multi-tasking skills with the ability to meet tight deadlines
• Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
• Excellent communication skills, both written and verbal
• Detail-oriented with strong planning, organizational and time-management skills
• Ability to work well under pressure; can easily adapt to change
• 5+ years of office/administrative assistant or relevant experience