The Office Administrator at Welltower’s Preston Center office will serve as the first point of contact for all visitors and employees, ensuring a professional, welcoming, and efficient front-office environment. This individual will oversee daily reception operations, manage guest experiences, coordinate office maintenance and repairs, and maintain inventory of supplies to support a smooth-running workplace. The ideal candidate is proactive, highly organized, and capable of balancing multiple priorities in a dynamic corporate environment.
Responsibilities:
Serve as the primary point of contact for all visitors, vendors, and deliveries.
Manage the reception area to ensure it remains tidy, professional, and welcoming.
Greet and direct guests, ensuring adherence to security and check-in procedures.
Maintain visitor logs and issue temporary access credentials as needed.
Coordinate meeting room reservations and ensure readiness for scheduled events.
Facilities & Maintenance Oversight:
Act as liaison with building management and vendors for maintenance, cleaning, and repair needs.
Monitor and report facility issues (HVAC, lighting, furniture, etc.) to ensure timely resolution.
Support office safety initiatives, including emergency preparedness and compliance with building regulations.
Coordinate minor office improvements or service provider visits as needed.
Maintain cleanliness and organization of shared spaces, including break rooms, conference rooms, and common areas, ensuring they remain tidy and presentable.
Inventory & Office Supplies:
Maintain accurate inventory of office and kitchen supplies.
Place and track orders for supplies, snacks, and other consumables as needed.
Monitor usage and establish efficient systems for reordering and stocking.
Manage relationships with preferred suppliers and ensure cost-effective purchasing.
Administrative & Team Support:
Supervise and mentor reception or office support staff (if applicable).
Support internal communications and assist with employee events and office functions.
Partner with HR, IT, and Operations to ensure smooth onboarding for new employees.
Provide administrative support for corporate initiatives or special projects as assigned.
