Executive Assistant – Accounting Office Jobs in ProTaxTeam LLC Jersey City, NJ

We are a growing accounting and advisory firm serving small businesses, professionals. We pride ourselves on proactive client service, modern systems, and clear communication. We are seeking a reliable, detail-oriented Executive Assistant. 

Key Responsibilities

Executive & Administrative Support

• Manage the CPA’s calendar, appointments, and meeting scheduling

• Handle incoming calls, emails, and client inquiries professionally

• Prepare, format, and proofread emails, letters, and internal documents

• Maintain client records, engagement letters, and administrative files

• Coordinate follow-ups with clients for missing documents and payments

• Assist with onboarding new clients and organizing client workflows

Office & Operations Support

• Support day-to-day office operations and task tracking

• Coordinate with staff, contractors, and external vendors

• Maintain CRM, task management systems, and document portals

• Assist with billing follow-ups and invoice tracking (non-accounting)

• Ensure confidentiality of client and firm information at all times

Job Overview

ProTaxTeam LLC is seeking a dedicated and dynamic Administrative Assistant for our office in Jersey City, NJ. If you have a knack for customer service, sales, and administrative tasks, we would love to hear from you. This part-time position offers a competitive salary of $20 per hour. We are looking for a proactive individual who can effectively manage accounts receivable and perform administration tasks while ensuring top-notch customer service.

Job Roles & Responsibilities

• Handle administrative tasks, including but not limited to data entry, clerical work, and managing accounts receivable.
• Provide excellent customer service and support sales initiatives.
• Use QuickBooks to manage financial transactions and reports.

Salary

The salary for this part-time position ranges from $20 per hour. Compensation is commensurate with experience and skills.

Qualifications

• Valid Work Visa, US Citizen, Green Card, EAD / TN, OPT.
• Proven experience in administration, sales, and customer service.
• Knowledge and proficiency in QuickBooks.

Skills

• Excellent customer service skills with a focus on satisfaction.
• Strong sales acumen to support business growth.
• Proficient in QuickBooks and other financial software.
• Effective organizational and multitasking abilities.

About the Company

ProTaxTeam LLC is a renowned firm offering top-tier Accounting, Audit, and Tax Services. We are committed to providing an environment where employees can grow professionally while delivering excellent service to our clients.

Why Join ProTaxTeam LLC

At ProTaxTeam LLC, you will be part of a vibrant and supportive team. We offer ample opportunities for career advancement and skill development. Our inclusive culture values dedication and hard work, and we are committed to providing a rewarding work environment. Join us and take the next step in your career journey.