Executive Assistant Job Opening in East Brunswick, NJ

Summary:
The Executive Assistant reports directly to CEO and works closely with the Tax Partner to ensure the smooth operation of client management. Responsibilities include preparing reports, billing, assembling tax returns, screening calls and scheduling appointments. This position requires strong verbal, written, and computer skills. The Executive Assistant possess excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Primary Responsibilities:

- Administrative Assistance such as writing and editing emails, drafting and preparing communications on   the executive behalf

- Organizing meetings, including scheduling, sending reminders

- Having the Accounting skills and can generate billing & Reports

- Prepare Meeting Minutes

- Primary contact for administrative request from clients
- Project Management & follow up
- Assist in the management of the Tax Partners calendar
- Compose and type routine correspondence
- Managing the executive’s calendar, including making appointments an prioritizing the most sensitive matters

Job Qualifications:
- Minimum 2 to 3 years’ experience in a similar role working in a Professional Services (Legal or Accounting) firm setting
- College degree, MBA is a plus
- Strong proficiency in Microsoft Word, Outlook, Excel, Adobe and ability to quickly learn new software/technology
- Ability to be a team player, offer assistance to others, strong judgment and decision making skills in a fast-paced environment with frequently-shifting priorities
- Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision

- Executes assignments of a confidential nature.