We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative, supervisory, and communication skills, with experience in office management, bookkeeping, and vendor relations. This role offers an opportunity to lead a dynamic team, coordinate various administrative functions, and contribute to the overall efficiency of our organization.
Duties:
Manage day-to-day office operations, including front desk responsibilities and multi-line phone systems
Oversee calendar management and schedule appointments for staff and executives
Supervise administrative staff, providing training and development opportunities
Coordinate event planning for company meetings, trainings, and special events
Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks
Manage vendor relationships and procurement processes to ensure timely delivery of supplies and services
Oversee human resources functions including payroll processing, employee records management, and onboarding procedures
Assist with budgeting activities and monitor office expenses to ensure fiscal responsibility
Maintain organized filing systems both physically and digitally for easy access to documents
Ensure effective communication within the team through clear phone etiquette and professional correspondence
Requirements:
Proven experience in office management or administrative roles, preferably in medical or professional office settings
Supervising experience with team management skills
Strong organizational skills with attention to detail and multitasking ability
Proficiency in QuickBooks, calendar management tools, and multi-line phone systems
Experience in event planning, vendor management, payroll processing, budgeting, bookkeeping, and human resources functions
Excellent communication skills—both verbal and written—and professional phone etiquette
Ability to handle clerical tasks such as filing and front desk operations efficiently
Demonstrated ability to train staff and support team development initiatives
Prior experience in medical office management is a plus but not required
