AMS.NET is seeking a highly motivated Administrative Assistant to join its Administrative Department in the Livermore office. Ideal candidates will have 5 years’ experience in general administrative work. The Sr Admin Assistant provides overall corporate administrative support and will report directly to the Vice President of Administration.
Duties/Responsibilities:
Acts as receptionist and answers main phone line
Receives and distributes mail
Makes all travel arrangements
Provides sales support for binders and bids
Provides project management support for binders
Orders office supplies for all buildings
Orders office furniture for all buildings
Orders and maintains kitchen supplies
Monitors shredding bins for all buildings
Monitors janitorial services for all buildings
Maintains conference room and AMS.NET Solution Center calendars
Completes meter readings for, printers, copiers and postage machines (supplies and maintenance)
Writes weekly thank you letters to customers
Manages printing for bids and marketing literature
Maintains office supply inventory all offices
Sets up room for all meetings and cleans up afterwards
Provides backup for other administrative positions as needed
Attends monthly Admin Department meeting
Skills/Qualifications:
Ability to type 60 words per minute
Ability to write legibly
Good customer service skills including professional telephone etiquette skills
Ability to establish and maintain positive work relationships with both internal and external customers
Ability to learn and adapt to new technologies related to office procedures
Maintain confidentiality of all company related information
Possess good attention to detail
Has good working knowledge of basic office equipment and machines including computer, copiers, fax machines, scanners, postage machines and company telephone system
Ability to train other employees on basic office equipment and machines listed in #7
Education and Experience:
High school diploma or equivalent
5 years’ experience in general administrative work
