The Engineering Directorate has an opening within the Engineering Principal Associate Directorate's Office for an Administrative Assistant. The successful candidate will perform a wide range of complex administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities. The successful candidate will work with our workforce and training teams. In this position, the successful candidate will handle assignments that require independent judgment, initiative, and follow-through.
Essential Duties:
Provide advanced administrative support to Workforce Leadership and the Engineering Training Manager within the Engineering Principal Associate Director's Office (PAD Office).
Serve as a member of the Engineering administrative team representing management in daily matters; take initiative to gather, clarify, and disseminate information and coordinate activities; respond on their behalf on administrative matters to all levels of management.
Assist with coordination of Engineering-sponsored training including course communication, scheduling, enrollment logistics, and materials.
Provide administrative support for the Apprentice Program and Engineering-sponsored academic programs including managing materials, submission of state forms, coordination of events.
Generate correspondence on own initiative; create and edit email communications and presentations on behalf of management.
Compile data for complex reports and presentations; maintain complex databases, spreadsheets, and tracking/filing systems.
Perform other duties as assigned.
Essential Skills, Knowledge, and Abilities:
Advanced administrative knowledge and experience including accurate editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
Advanced organizational skills, attention to detail, accuracy, and follow-through.
Experience working independently and as part of a team, in a multi-task environment with rapidly changing priorities, deadlines, and frequent interruptions.
Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization using tact, diplomacy, and discretion.
Effective problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
Ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business-sensitive information, as well as personnel interactions.
Advanced computer skills and experience working with Microsoft Office Suite, and the ability to learn new software quickly.
Experience coordinating complex meetings and events.
Desired Skills, Knowledge, and Abilities:
Familiarity with LLNL's policies and procedures.
Knowledge of LLNL business applications and processes such as LEAP, TIME, LTRAIN, ePay, and Cliqbook.
