Handler Law, LLP is an internationally recognized boutique law firm based in downtown Chicago that focuses on Business & Corporate Law, Trusts & Estates and Taxation serving family offices and privately held companies. We are seeking a highly motivated Front Desk Assistant to provide outstanding reception for our clients and support the firm's day-to-day administrative functions. This is a full-time, in-office position.
Key Responsibilities:
Greeting and signing in all clients and visitors
Answering multi-line phone system and directing calls
Maintaining a neat and professional reception area
Forwarding incoming correspondence and voicemails
Mailing documents via USPS, UPS, Certified, FedEx, Messenger
Scanning, reviewing, and editing documents and correspondence
Preparing correspondence
Ordering office supplies
Entering billable time
Preparing expense reports
Handling time-sensitive and confidential material
Maintaining kitchen supplies and kitchen upkeep
Assisting Partners, Associates and Paralegals as needed
Additional duties as assigned
Requirements:
Bachelor's degree or equivalent experience required
Previous Receptionist or Customer Service experience preferred
Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint)
Professional, courteous, and friendly demeanor
Eagerness to learn new skills
Dependable and punctual
Excellent communication, organizational and time-management skills
Ability to multi-task and prioritize work assignments
Ability to work in a fast paced, team-oriented environment
