Experienced Administrative Assistant Jobs in Ademato Jewelry New York, NY

We are seeking a dynamic and highly organized Administrative Assistant to join Ademato Jewelry! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Administrative Assistant, you will be responsible for data entry and organizing our books. This paid position is perfect for someone eager to grow their office management skills while contributing positively to our team’s success.

Responsibilities:

• Greet visitors and manage front desk operations with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls, and direct inquiries efficiently
• Maintain organized filing systems, both physical and digital, including data entry and document management
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support office management activities such as supply ordering, inventory tracking, and maintaining office equipment
• Provide excellent customer support through phone etiquette and personalized assistance
• Proofread correspondence, reports, and other documents for accuracy and clarity
• Perform clerical duties including typing, photocopying, faxing, and mailing documents
• Support special projects or administrative tasks as needed to enhance office productivity

Qualifications:

• Proven experience in an office environment or as an administrative assistant with strong clerical skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong computer literacy including data entry, proofreading, and document management
• Experience with multi-line phone systems and front desk operations
• Bilingual abilities are a plus to assist diverse client needs
• Knowledge of QuickBooks or bookkeeping experience is desirable
• Exceptional customer service skills with professional phone etiquette
• Ability to handle confidential information discreetly and responsibly