The Human Resources (HR) Administrative Assistant provides essential administrative and clerical support to the Human Resources Department. This role assists with employee record management, HR inquiries, employee events, and compliance-related documentation while maintaining confidentiality and accuracy.
Primary Responsibilities:
Monitor, respond, and direct emails received in the HR inbox to the appropriate HR staff.
Craft, prepare, and distribute employee correspondence, including salary increase letters, promotions and transfers. Ensure documents are signed and properly filed.
Upload employee records into ADP and clearances into the EVA.
Assist with the preparation of the monthly HR newsletter.
Maintain and update ADP.
Coordinate and support HR-related events, including Staff Appreciation, our Year End Celebration Party, and other employee engagement activities.
Process Public Service Loan Forgiveness (PSLF) forms accurately and timely.
Complete employee verification requests, including external employment verifications and internal employment letters.
Process vehicle updates and clearances via LENS.
Maintain confidentiality and comply with all HR policies and procedures.
Assist with HR-related projects and initiatives.
Minimum Requirements:
Associate’s degree, or Bachelor’s degree preferred.
1-2 years of administrative support experience a plus.
Strong written and verbal communication skills.
Ability to work effectively both independently and as part of a team.
Ability to multitask and manage competing priorities.
High attention to detail and strong organizational skills.
Ability to handle confidential information with discretion and professionalism.
Salary - $46,500 - $50,000
Benefits:
Four weeks’ vacation
Medical/dental/vision/life/disability insurance
401(k), 7% employer contribution + 2% match
Tax-deferred health care/dependent care/commuter plans
