Book Keeper Assistant Jobs in Privi Speciality Chemicals USA Corp Somerset, NJ

The Bookkeeper is responsible for maintaining accurate, timely, and organized financial records for the company. This role handles day-to-day accounting tasks, supports month-end close, and ensures all financial data is recorded in compliance with company policies and standard accounting practices.

Key Responsibilities

1. Daily Financial Recording

·      Record all financial transactions, including sales, purchases, expenses, payments, and receipts

·      Maintain accurate and up-to-date general ledger entries

·      Categorize transactions according to the chart of accounts

2. Accounts Payable (AP)

·      Enter vendor bills and verify accuracy

·      Track due dates and prepare payments

·      Maintain vendor files and resolve billing discrepancies

·      Reconcile vendor statements

3. Accounts Receivable (AR)

·      Record customer payments and deposits

·      Monitor aging reports and follow up on outstanding balances

4. Bank & Credit Card Reconciliation

·      Reconcile bank accounts, credit cards, and merchant accounts regularly

·      Identify and resolve discrepancies promptly

5. Month-End & Year-End Support

·      Assist with month-end close by reconciling accounts and reviewing entries

·      Prepare financial documentation for accountants and auditors

6. Recordkeeping & Compliance

·      Maintain organized digital and physical financial records

·      Ensure compliance with internal controls and accounting procedures

10. Administrative & Operational Support

·      Assist with vendor onboarding and W-9 collection

·      Maintain subscription and contract records

Qualifications

Required

•               Proven experience as a Bookkeeper or similar accounting role

•               Strong understanding of basic accounting principles and the accounting cycle

•               Strong Excel skills

•               High attention to detail and accuracy

•               Ability to maintain confidentiality

•               Familiarity with AP/AR automation tools

•               Associate’s degree in Accounting, Finance, or related field

Key Skills

•               Accuracy and attention to detail

•               Time management and organization

•               Problem-solving and analytical thinking

•               Communication and follow-up

•               Ability to work independently and meet deadlines